Companies (principals) everywhere
Each product, invoice, purchase, claim and target carries its company; sales, stock, outstanding and purchases run company-wise, the way principals expect their numbers.
Sales, stock and accounts for distributors. One system, every company you carry.
Merchant Encompass runs a distribution business from booking to recovery: bookers take orders, loads go out, cash and cheques come back, stock and the ledger move only when a person confirms. Every figure can be seen by company, booker and area. In the browser, on our cloud or your own server.
By companyEvery sale, stock figure and report filtered by the principal whose goods you carry
Draft → PostedNothing touches money or stock until a person reviews and confirms it
Bill-wise recoveryCash, cheques and bounces tracked against each invoice
Cloud or on-premiseOur hosting, or your own server and database
Software from another decade, one PC that holds the business, reports only the vendor can change, and a ledger that can be rewritten after the fact.
Merchant Encompass is a modern web system built for how a distributor works in Pakistan, with your data kept exact and yours.
See it
Real screens, from the running system
Taken from Merchant Encompass with its labelled sample business, not mockups. Click any screen to enlarge.
Click anywhere, or press Esc, to close
Built for distribution
The work of a distributor, as the system sees it
Everything here is built and working today. The roadmap is further down and clearly marked.
Bookers, salesmen and areas
Order bookers, delivery salesmen and supervisors, with areas and zones. Shops carry their booker, area, type, credit limit and credit days.
Sales invoices in cartons and units
Bonus units, discount %, trade offers, sales tax, and a cash / cheque / credit split with cheque details. Live stock and credit-limit display while you type.
Loads and settlement
A delivery run per salesman: load sheet in cartons and units, linked recoveries and returns, cash counted by denomination, expenses, short or excess booked properly.
Recovery runs and receipts
Open bills by company, booker or area; cash and cheques entered per bill; one receipt per customer; "settle oldest first" allocation. Outstanding and ageing are exact.
Cheque register
Every cheque from an invoice or receipt, with post-dated and due views. Deposit, clear or bounce; a bounce reopens the bills it paid.
Refused orders
An order the shop refused at delivery is marked with a reason, never posted, and reported by booker with the refusal rate.
Purchases, returns and transfers
Goods received from principals, purchase returns, sales returns to saleable or damaged stock, warehouse transfers and adjustments, all at moving-average cost.
Claims on companies
Trade-offer, discount and damage claims worked out from posted sales, settled against the company's account or received in cash or bank.
Targets
Monthly targets per booker, area or company; achievement from posted sales net of returns, with a projection at the current pace.
Full double-entry ledger
Chart of accounts with system roles, vouchers (JV, cash, bank), supplier payments, a trial balance, an income statement for any period and a balance sheet at any date, all from the same posted entries. Each line opens the account ledger behind it.
Print layouts
Sales (tax) invoice, load sheet with settlement and receipt, on your letterhead; the invoice carries DRAFT and CANCELLED watermarks where they apply.
A day in the business
From the booker's order to the bank
Book
Orders entered per shop, by booker, with stock and credit visible.
Load
Invoices grouped into a load per salesman; load sheet printed in cartons and units.
Deliver and collect
Cash, cheques or credit per bill; refused orders marked with a reason.
Settle
Cash counted by denomination, expenses recorded, short or excess booked to the right account.
Recover
Later visits collect open bills; receipts allocate bill by bill; cheques deposited and cleared or bounced.
Report
By company, booker, area, brand and customer; targets against achievement; ledger that balances.
Control you can show your principals
A person confirms every rupee and every carton
Old distribution software lets anyone "un-post all" and quietly change history. Merchant Encompass does not.
- DraftDocuments are entered and edited freely. Nothing has moved yet.
- ReviewPosting shows the exact effect first: amounts per account, stock in and out, credit-limit warnings.
- PostedOne confirmation writes stock movements and ledger entries together. Posted documents are final.
- ReversalA mistake is corrected by cancelling, which posts an exact reversal and records who and why. No silent edits.
- Audit trailEvery create, edit, delete and posting is recorded, append-only, with the user and time.
- Lock dateClose a period and nothing can be posted before it.
| Role | Can |
|---|---|
| Business admin | Everything: staff, settings, lock date, cancellations. |
| Accountant | Enter and post all documents, vouchers, receipts and payments; reports. |
| Sales office | Enter (not post) sales, returns, loads and receipts; customer records. |
| Store keeper | Enter (not post) purchases, transfers and adjustments; stock reports. |
| Viewer | Reports only. |
Entry and approval can sit with two different people whenever the business wants that separation.
Reports
The numbers a distributor is asked for
Reports filter by company, and by booker, area and dates where they apply.
- Sales by company, net of returns
- Sales by product, booker and area, filtered by brand
- Outstanding bills with ageing, bill by bill
- Recovery by booker and by collector, with cash, cheque and bank split
- Customer and supplier statements
- Supplier balances, bill-wise
- Refused orders by booker and reason
- Targets against achievement, with projection
- Cheques in hand, due and bounced
- Stock on hand with value and reorder flags
- Stock ledger per product and warehouse
- Account ledger and trial balance
- Income statement for a period: revenue net of returns, discounts and trade offers, less cost of sales, expenses and other income
- Balance sheet at a date, with balance check
- Claims by company and status
- Audit log
Your own printed formats (daily sales reports, unit sales, area-wise variants) are added during onboarding from the reports you actually use.
Moving from an old system
Your history comes with you, reconciled
If you run a desktop system with years of data, we bring it across and prove the figures before you rely on them.
Masters and opening position
Companies, products, customers, bookers, areas and the chart of accounts, plus open bills, stock and balances at a chosen date.
Reconciliation report
Receivables per customer, payables per supplier, stock value and the ledger, compared with the old system, with every difference listed rather than hidden.
Preview before switching
See your own data running on Merchant Encompass before anyone changes how they work. Your current system keeps running until you decide.
Your users, mapped
Existing staff get logins with roles mapped from their old rights and a password they must change at first sign-in.
Where it runs
Cloud, your own database, or your own server
Cloud subscription
Hosted by Innovative Encompass, updated continuously, with daily database backups. Sign in from any browser.
Bring your own database
Keep your business data in a SQL Server or MySQL database you own, while we host the application.
On-premise licence
Install everything on your own server behind your own network, under an annual licence with support.
Built on current Microsoft .NET
A supported, modern platform with a web interface, running on SQL Server or MySQL, so your own IT team can review and host it.
Roadmap
What comes next
These are planned, not available today. Customers on Merchant Encompass set the order.
Next up
Offline mobile app for bookers and salesmen
Bookers and delivery staff work where the signal is weakest. The app keeps its own database on the phone, so a full day runs without internet, and syncs with the business the moment a connection is available.
- Order booking at the shop with the price list, stock as last synced, and the shop's outstanding and credit limit on screen.
- Delivery and collection: mark delivered, refused or partial; record cash and cheques against each bill; photo of the signed invoice.
- Two-way sync when online: orders, collections and refusals go up; prices, stock, customers and targets come down. Conflicts are shown, never guessed.
- Route for the day by area, with the booker's target and progress.
- Android first, built so that the same data rules apply as in the web system: nothing posts until the office confirms.
- WhatsApp invoices and statementsSend the invoice, receipt or monthly statement to the shop's WhatsApp number at posting time.
- Principal portalGive each company a read-only view of its own sales, stock and claims, so the monthly report sends itself.
- Scheme and promotion engineDefine principal schemes (buy X get Y, slab discounts, period offers) once and apply them automatically on invoices.
- Barcode and scale supportScan products at purchase and dispatch; weight-based lines for loose goods.
- FBR e-invoicing and sales-tax returnGenerate the sales-tax annexures and integrate with FBR's digital invoicing as it rolls out to distributors.
- Bank reconciliationImport bank statements and match deposits, cleared cheques and payments.
- Urdu interfaceScreens and print layouts in Urdu as well as English.
- Owner dashboards and alertsDaily WhatsApp or email summary: sales, recovery, outstanding, bounced cheques, stock below reorder.
Have a need that isn't listed? Early customers shape the roadmap directly.
Plans
Pricing
Five plans, matched to the size of your operation. All amounts in PKR. Every plan includes every company (principal) you carry.
Full access Limited (part of the module) Not included
Full access
Trial
Free30 days, full access
Start a free trial- Up to 5 users
- Sample data to explore, or your own
- Masters & companies
- Sales, loads & recovery
- Purchases, stock & returns
- Cheques & claims
- Accounts & vouchers
- Targets
- Reports & print layouts
- Users, roles & audit
Starter
PKR 25,000per month · PKR 300,000/year
Request a demo- Up to 5 users, 1 warehouse
- Sales, stock and recovery without the ledger
- Masters & companies
- Sales, loads & recovery
- Purchases, stock & returns
- Cheques (full) & claims (no)
- Accounts & vouchers
- Targets
- Reports & print layouts
- Users, roles & audit
Most popular
Business
PKR 50,000per month · PKR 500,000/year
Save PKR 100,000/year (17%) when billed annually
Request a demo- Up to 15 users, 3 warehouses
- Full operations with the ledger
- Masters & companies
- Sales, loads & recovery
- Purchases, stock & returns
- Cheques & claims
- Accounts & vouchers
- Targets
- Reports & print layouts
- Users, roles & audit
Enterprise
PKR 75,000per month · PKR 800,000/year
Save PKR 100,000/year (11%) when billed annually
Request a demo- Unlimited users and warehouses
- Bring your own database (cloud or on-premise)
- Data migration from your current system included
- Masters & companies
- Sales, loads & recovery
- Purchases, stock & returns
- Cheques & claims
- Accounts & vouchers
- Targets
- Reports & print layouts
- Users, roles & audit
On-Premise
Contact salesannual licence
Contact sales- Unlimited users, your hardware
- Yearly licence with support and updates
- Masters & companies
- Sales, loads & recovery
- Purchases, stock & returns
- Cheques & claims
- Accounts & vouchers
- Targets
- Reports & print layouts
- Users, roles & audit
Compare every feature by plan
| Feature | Trial | Starter | Business | Enterprise | On-Premise |
|---|---|---|---|---|---|
| Masters & companies | |||||
| Companies (principals) as a filter on every screen and report | ✓ | ✓ | ✓ | ✓ | ✓ |
| Products with cartons and units, prices, tax rate, reorder level, barcode | ✓ | ✓ | ✓ | ✓ | ✓ |
| Brands, categories, areas and zones, customer types | ✓ | ✓ | ✓ | ✓ | ✓ |
| Customers with credit limit, credit days, discount, booker, Urdu name | ✓ | ✓ | ✓ | ✓ | ✓ |
| Bookers, salesmen, supervisors; suppliers; warehouses (the damaged store does not count) | ✓ | 1 warehouse | 3 warehouses | ✓ | ✓ |
| Sales, loads & recovery | |||||
| Sales invoices: cartons + units, bonus, discount, trade offer, tax, cash/cheque/credit split | ✓ | ✓ | ✓ | ✓ | ✓ |
| Live stock and credit-limit display while entering | ✓ | ✓ | ✓ | ✓ | ✓ |
| Loads per salesman, load sheet, settlement with cash count and expenses | ✓ | ✓ | ✓ | ✓ | ✓ |
| Refused orders with reason and report | ✓ | ✓ | ✓ | ✓ | ✓ |
| Recovery runs, receipts with bill-wise allocation, outstanding and ageing | ✓ | ✓ | ✓ | ✓ | ✓ |
| Sales returns to saleable or damaged stock, refund or credit | ✓ | ✓ | ✓ | ✓ | ✓ |
| Purchases, stock & returns | |||||
| Purchase invoices from principals; purchase returns | ✓ | ✓ | ✓ | ✓ | ✓ |
| Stock transfers between warehouses; damaged store | ✓ | – | ✓ | ✓ | ✓ |
| Stock adjustments with reason; opening stock | ✓ | ✓ | ✓ | ✓ | ✓ |
| Moving-average cost maintained by posting | ✓ | ✓ | ✓ | ✓ | ✓ |
| Supplier payments, bill-wise, with discount received | ✓ | ✓ | ✓ | ✓ | ✓ |
| Cheques & claims | |||||
| Cheque register: in hand, post-dated, due; deposit, clear, bounce | ✓ | ✓ | ✓ | ✓ | ✓ |
| Bounce handling that reopens the bills | ✓ | ✓ | ✓ | ✓ | ✓ |
| Claims on companies: trade offer, discount, damage; settlement | ✓ | – | ✓ | ✓ | ✓ |
| Accounts & vouchers | |||||
| Chart of accounts with system roles; default chart seeded | ✓ | – | ✓ | ✓ | ✓ |
| Journal, cash and bank vouchers | ✓ | – | ✓ | ✓ | ✓ |
| Trial balance, income statement, balance sheet, account ledgers, statements | ✓ | – | ✓ | ✓ | ✓ |
| Lock date for closed periods | ✓ | – | ✓ | ✓ | ✓ |
| Targets | |||||
| Monthly targets per booker, area or company; achievement and projection | ✓ | – | ✓ | ✓ | ✓ |
| Reports & print layouts | |||||
| Sales by company, product, booker, area; outstanding with ageing; stock reports | ✓ | ✓ | ✓ | ✓ | ✓ |
| Financial reports (trial balance, income statement, balance sheet; account ledgers) | ✓ | – | ✓ | ✓ | ✓ |
| Print layouts: tax invoice, load sheet, receipt, on your letterhead | ✓ | ✓ | ✓ | ✓ | ✓ |
| Your own report formats added at onboarding | – | – | Up to 3 | ✓ | ✓ |
| Users, roles & audit | |||||
| Roles: admin, accountant, sales office, store keeper, viewer | ✓ | Admin and sales office | ✓ | ✓ | ✓ |
| Draft → review → post; cancellation by reversal | ✓ | ✓ | ✓ | ✓ | ✓ |
| Append-only audit trail | ✓ | ✓ | ✓ | ✓ | ✓ |
| Users included | 5 | 5 | 15 | Unlimited | Unlimited |
| Platform | |||||
| Hosted by Innovative Encompass, backups, updates | ✓ | ✓ | ✓ | ✓ | – |
| Bring your own database (SQL Server or MySQL) | – | – | – | ✓ | ✓ |
| On-premise install with annual licence | – | – | – | – | ✓ |
| Data migration from your current system, with reconciliation report | – | Quoted | Quoted | ✓ | ✓ |
| Support | Email and WhatsApp | Priority | Per licence | ||
All prices in PKR, exclusive of applicable taxes. Monthly plans are billed in advance; annual plans are billed once a year. The trial runs for 30 days from the day we create your business; when it ends the business becomes read-only until a plan is chosen, and nothing is deleted. Move to any plan without losing data; moving down never removes data. Enterprise is unlimited within fair use. Need more users or warehouses on a plan? Ask for a quote.
See it yourself
Request a demo or start a free trial
Tell us about your distribution business, the companies you carry and the system you use today. We reply with a demo time or your trial sign-in.
- Emailinfo@innovative-encompass.com
- Phone+92 315 8048157
- WhatsApp+92 315 8048157
- ProductMerchant Encompass
Questions
Frequently asked questions
We already have software. Why change?
If your system lives on one PC, needs the vendor for every report change, or lets postings be undone quietly, Merchant Encompass is the step up: a web system your whole team uses from any browser, with every posting confirmed by a person and recorded. We bring your history across and show you the reconciliation before you switch.
Can we see our own data in it before deciding?
Yes. From a backup of your current system we load your masters, open bills, stock and balances at a chosen date, and you use Merchant Encompass with your own figures while your current system keeps running.
Do our principals' numbers stay separate?
Every product and document carries its company, and sales, stock, outstanding and purchases run company-wise. Claims on companies are tracked against each one.
Who can post, and can we undo a posting?
Only the business admin and accountant roles post. A posted document is final; a mistake is corrected by a cancellation that posts an exact reversal and records who did it and why.
Does it run without internet?
The web system needs a connection. The offline mobile app for bookers and salesmen, which keeps its own data on the phone and syncs when online, is the next item on the roadmap and is not available yet.
Can we keep our data on our own server?
Yes, two ways: the Enterprise plan lets you connect your own SQL Server or MySQL database while we host the application, and the On-Premise licence installs everything on your server.
How long does onboarding take?
A business with clean master data is set up in days. Migration from an old system depends on its data; the reconciliation report tells both of us when the figures match.
Do we need an account elsewhere?
Your staff sign in to Merchant Encompass directly. Once the product is enrolled in Innovative Encompass's My Account, our shared customer portal, you also manage your subscription and licence there.
Ready to see your distribution business in Merchant Encompass?
Request a demo, or send us a backup and see your own numbers in it.